The study also identified two forms that are currently used in South Dakota to record commercial and non-commercial vehicle accidents. These forms are the State of South Dakota Investigators Motor Vehicle Traffic Accident Report and the South Dakota Uniform Truck/Bus Supplemental Form. The technical panel overseeing the study recommended "the Office of Accident Records should combine the forms using the Model Minimum Uniform Crash Criteria (MMUCC). The new forms should include additional data fields for speed, approximate weight, and whether the driver holds a Commercial Drivers License (CDL). The Office of Accident Records should develop a data dictionary, instruction manual and coder instructions by June 1, 2001. The office should assist the Highway Patrol in a statewide training effort on the use of the new form". The panel also recommended that "The Office of Accident Records incorporate the use of latitude/longitude coordinates and time in the accident reporting system". Finally, it was recommended that commercial vehicle accident reporting data should be included in the Level 1 Commercial Vehicle Information Systems and Networks (CVISN) Plan, and the Office of Accident Records should update the South Dakota Investigators Motor Vehicle Traffic Accident File to include SAFETYNET data.
The SD CVISN Top Level Design and Program Plan identifies the following objectives for "Safety Information Exchange:
1)Automate vehicle inspection at major sites,
2) Exchange interstate carrier and vehicle information with other states,
3) Share Intrastate safety information within state agencies,
4) Improve commercial accident reporting manual forms, and automate to improve efficiencies,
5) Monitor safety and put unsafe carriers in improvement programs. In addition, the CVISN Plan recommends that trucking industry representatives be allowed to query and review their records by password admitted user.
While it may be feasible to combine the State of South Dakota Investigators Motor Vehicle Traffic Accident Report and the South Dakota Uniform Truck/Bus Supplemental Form, major Accident Record System modifications are necessary in order to truly obtain significant benefits. Various jurisdictions including City Police Departments, County Sheriff Departments, the State Highway Patrol (SDHP), Bureau of Indian Affairs (BIA), and Tribal Police record accidents. This requires both paper and electronic reporting procedures. The Highway Patrol has expressed a desire to access the database via law enforcement vehicles, other remote ports, or a web based application. A study needs to be completed to determine the feasibility and requirements for modifying the existing Accident Records Database System or designing and constructing a new Accident Records System. That System must effectively function on its own, yet be compatible with the National SAFETYNET Database, State and National CVISN efforts, and the reporting requirements from the National Center for Statistics Fatal Analysis Reporting System (FARS).