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South Dakota Department of Transportation
Project Synopsis
SD2006-15


Title: International Registration Plan & International Fuel Tax Agreement System Requirements Analysis
Project Researcher: Randy Allemeier,
Project Manager: Hal Rumpca
Research Period: 8/1/2007 - 12/31/2007
Status:
Cost: $50,000.00

Problem Statement:South Dakota is a member jurisdiction of the International Registration Plan (IRP), which is a reciprocity agreement for the purpose of prorating the assessment and collection of truck registration fees among the participating jurisdictions. Currently approximately 9,000 power units and 25,000 trailers are registered through this system in South Dakota. South Dakota is also a member of the International Fuel Tax Agreement (IFTA), which is a compact among 58 states and provinces that simplifies how interstate motor carriers report and pay fuel taxes. Currently 2900 motor carriers license through this program in South Dakota.

South Dakota proposes to completely replace its IRP and IFTA systems, which are operated by the Department of Revenue and Regulation (SDDORR). South Dakotas existing systems, which are maintained and supported by R. L. Polk, provide the functionality needed for the ongoing activities, reports, and returns filed in South Dakota as required by the agreements. R.L. Polk has notified South Dakota and the other jurisdictions using the Polk system that the COVERS product line, support, and maintenance will be discontinued at the end of calendar year 2010. With the recent notification from the company that these systems will be discontinued, SDDORR needs to define system requirements and seek development or procurement of a system that will meet these requirements and satisfy the stipulations of the IRP and IFTA Agreements.

The Department of Revenue and Regulation plans to accomplish the replacement of the IRP/IFTA system in two phases. This phase of work will define requirements for a new IRP/IFTA system that will support all current renewal processes along with online processes for electronic filing of renewal applications and temporary credentials under IRP and renewal applications and tax returns under IFTA.

To support new IRP/IFTA functionality, the Department of Revenue and Regulation will also have to update some elements of its Title and Registration System and provide connectivity to the South Dakota Automated Commercial Vehicle Permitting System and South Dakotas Commercial Vehicle Information Exchange Window (CVIEW), which links state systems to federal motor carrier systems. Requirements for the Uniform Carrier Registration (UCR) program will also be evaluated in this phase.

The project will include hiring of a principle investigator and project team to gather and document requirements from agency staff, carriers, permit services, and other users of the system. Requirements relating to interfaces with the CVIEW, electronic screening, and other Commercial Vehicle Information Systems & Networks (CVISN) components will also be defined in consultation with South Dakotas CVISN System Architect, the SD Bureau of Information & Telecommunications, and South Dakotas CVISN contractors. Special attention will be given to the Federal Motor Carrier Safety Administrations Performance & Registration Information Systems Management (PRISM) program-with which South Dakota fully complies-to ensure that all functionality is maintained. The result of this phase of work will be a comprehensive specification for acquisition or development of a new registration system for interstate commercial vehicles that fully supports IRP, IFTA, UCR, and CVISN core requirements.

Findings: The South Dakota International Registration Plan & International Fuel Tax Agreement System Requirements Analysis System Specification provides a comprehensive listing of business and technical system requirements for a new IRP and IFTA system for the State of South Dakota. These requirements were gathered through a series of on-site meetings with South Dakota Department of Revenue and Regulation, South Dakota Department of Transportation and the South Dakota Bureau of Information and Telecommunications. Additional input was gathered from the motor carrier industry through interviews with a number of motor carrier service providers. The on-site meetings generated fifty-six unique Use Cases describing current operational conditions. Seventeen distinct categories of requirements were developed. The requirement categories helped provide the framework for describing over three-hundred and fifty detailed system requirements.

A requirement rating system was applied to all detailed requirements. This system; (mandatory, mandatory/flexible, optional), provides a basis for evaluating the relative importance of the requirements as they relate to each other and to the total system.

Research Objectives:
1  Define and document high-level and detailed functional and system requirements and comprehensive specifications for acquisition or development of a new registration system for interstate commercial vehicles that fully supports IRP, IFTA, UCR, and CVI

Research Tasks:
1  Meet with the project's technical panel to review the project scope and work plan.
2  Review and summarize existing practices, procedures, reports, documentation and hardware configurations concerning IRP/IFTA and the Unified Carrier Registry.
3  Develop and review with the SDDORR and SDBIT a draft set of use cases describing the current IRP and IFTA system's functionality and any future requirements not currently addressed.
4  Meet with the SDDORR and SDBIT to validate and refine the use cases defined in task 3.
5  Develop and review with SDDORR and SDBIT 2nd Stage Use Cases that include preconditions, triggers, basic course of events, alternative paths, post conditions, and business rules.
6  Develop detailed systems requirements that include use cases, screen interfaces, reporting, audit, system-to-system linkages & interoperability, database structure, network interfaces & security, and Data Descriptions.
7  Meet with the SDDORR and SDBIT to review and approve the Detailed Systems Requirements for the IRP/IFTA, UCR and other supporting CVISN systems.
8  Prepare a comprehensive specification for acquisition or development of a new registration system for interstate commercial vehicles that meets all identified requirements.
9  Prepare a PowerPoint executive presentation that Office of Research staff can use to brief the SDDOT Research Review Board at the conclusion of the project.

Documents Available:
SD2006_15_X.pdf
SD_IRP&IFTA_System_Spec.pdf

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