South Dakota proposes to completely replace its IRP and IFTA systems, which are operated by the Department of Revenue and Regulation (SDDORR). South Dakotas existing systems, which are maintained and supported by R. L. Polk, provide the functionality needed for the ongoing activities, reports, and returns filed in South Dakota as required by the agreements. R.L. Polk has notified South Dakota and the other jurisdictions using the Polk system that the COVERS product line, support, and maintenance will be discontinued at the end of calendar year 2010. With the recent notification from the company that these systems will be discontinued, SDDORR needs to define system requirements and seek development or procurement of a system that will meet these requirements and satisfy the stipulations of the IRP and IFTA Agreements.
The Department of Revenue and Regulation plans to accomplish the replacement of the IRP/IFTA system in two phases. This phase of work will define requirements for a new IRP/IFTA system that will support all current renewal processes along with online processes for electronic filing of renewal applications and temporary credentials under IRP and renewal applications and tax returns under IFTA.
To support new IRP/IFTA functionality, the Department of Revenue and Regulation will also have to update some elements of its Title and Registration System and provide connectivity to the South Dakota Automated Commercial Vehicle Permitting System and South Dakotas Commercial Vehicle Information Exchange Window (CVIEW), which links state systems to federal motor carrier systems. Requirements for the Uniform Carrier Registration (UCR) program will also be evaluated in this phase.
The project will include hiring of a principle investigator and project team to gather and document requirements from agency staff, carriers, permit services, and other users of the system. Requirements relating to interfaces with the CVIEW, electronic screening, and other Commercial Vehicle Information Systems & Networks (CVISN) components will also be defined in consultation with South Dakotas CVISN System Architect, the SD Bureau of Information & Telecommunications, and South Dakotas CVISN contractors. Special attention will be given to the Federal Motor Carrier Safety Administrations Performance & Registration Information Systems Management (PRISM) program-with which South Dakota fully complies-to ensure that all functionality is maintained. The result of this phase of work will be a comprehensive specification for acquisition or development of a new registration system for interstate commercial vehicles that fully supports IRP, IFTA, UCR, and CVISN core requirements.
Findings: The South Dakota International Registration Plan & International Fuel Tax Agreement System Requirements Analysis System Specification provides a comprehensive listing of business and technical system requirements for a new IRP and IFTA system for the State of South Dakota. These requirements were gathered through a series of on-site meetings with South Dakota Department of Revenue and Regulation, South Dakota Department of Transportation and the South Dakota Bureau of Information and Telecommunications. Additional input was gathered from the motor carrier industry through interviews with a number of motor carrier service providers. The on-site meetings generated fifty-six unique Use Cases describing current operational conditions. Seventeen distinct categories of requirements were developed. The requirement categories helped provide the framework for describing over three-hundred and fifty detailed system requirements.
A requirement rating system was applied to all detailed requirements. This system; (mandatory, mandatory/flexible, optional), provides a basis for evaluating the relative importance of the requirements as they relate to each other and to the total system.