SDDOT / Compliance Office / Equal Employment Opportunity (EEO)

EEO is defined as "the absence of partiality or distinction in employment treatment, so that the rights of all persons to work and advance on the basis of merit and potential is maintained."

There are two special provisions regarding EEO in the contract:

FHWA-1273 Required Contract Provision, Federal-Aid Construction Contracts (commonly referred to as the "pink sheets") - FHWA 1273 (Word)
EEO Affirmative Action Requirements on Federal and Federal-Aid Construction Contracts - Special Provision (Word)

EEO Applies to all federal-aid contracts and subcontracts over $10,000.

Contractors agree to be an EEO employer when they sign the federal-aid contract. By their signature, these employers have agreed that all personnel matters for projects will be handled without regard to race, creed, color, sex, disability, age, religion or national origin. This means the contractor is required to do the following:

Adopt an EEO policy
Company policy must be posted on the job site bulletin boards
Disseminate the policy to the workers through various means including company meetings, written notices, etc.
Post EEO Posters #1 & #7 on the job site bulletin board - Poster #7, Word Document
Identify an EEO Officer and establish in writing the job duties
Agree to adhere to Minority & Female Employment Goals
Establish an EEO Affirmative Action Plan
Actively recruit beyond the traditional sources to attract minority/female applicants (List of Minority Recruitment Sources - Word or Adobe PDF and TERO Offices - Word or Adobe PDF)
Review all personnel actions to ensure actions taken are in compliance with company EEO policy
Develop a basic complaint procedure
Retain records of employment and personnel actions for a three year period from the date of project closing
Complete the EEO #1391 form for week including July 12, 2009 including all federal-aid projects on one form.
Other areas as specified in the special provisions.

Contractor Compliance Reviews are conducted throughout the State during construction season. These reviews are to verify that the Contractor is complying with the Special Provisions on EEO.

Contractor Compliance Review Forms:

Reporting period is July 12-18, 2009. Forms are due to the Civil Rights Office by August 10, 2009. All contractors and subcontractors on federal-aid highway construction projects need to complete one form to cover all federal-aid projects.

EEO 1391 - Word or Adobe PDF
Instructions for the EEO #1391 - Word or Adobe PDF

To report any unfair employment practices that may be based on race, color, religion, sex, national origin, age, any disability a person may have, or any sexual or racial harassment, contact: June Hansen via e-mail at june.hansen@state.sd.us or by phone at 605-773-3540. (Phone is answered 24 hours a day.)