SDDOT / Internal Services / Facility Maintenance

Main Navigation

Audit Office

Data Management

Reprographics

Supply Support

Facility Maintenance

Delivery Schedule

Contacts

Back to SD DOT
Site Index
Search this Site
Help
Feedback
Contacts

SDDOT / Internal Services / Facility Maintenance

Facility managers must be encouraged and trained to look beyond daily maintenance operations. They must anticipate and accurately predict the costs associated with new construction or repairs to existing facilities. To assist department managers with these predictions; a sound facility maintenance management system must be developed that include:

Facility inventory of elements for Exterior Closures, Roofing, Drainage, Interior Construction, Conveying, Plumping, Mechanical, Electrical, Fire Protection, Utilities, Square Footage of Building Space and Infrastructure.
Facility maintenance standards based on use and environmental conditions.
Long-range goals to determine future direction and cyclical needs.
Work implementation and direction. Examples: Field inspections for quality control. Assurance that tasks meet environmental and operational objectives.
A plan for logistical services. Examples: Planning and scheduling contractual services or material orders. Meeting preventive maintenance scheduling. Using a warehouse operation, maintenance contacts, and local technical support services to reduce energy inefficiencies and avoid delays normally found in remote areas.
Realistic budgets, both long and short range. Examples: Setting annual and quarterly budgets that include preventive maintenance in budget. Generating budget cash flow that develops an account to cover major replacement costs.

See department policy relating to Facility Maintenance: IS-2004-04 Building Construction and Major Capital Improvements

AuditMate Plus is a facility maintenance management software program that the department uses. The program was designed by experienced professionals to help facilities and financial managers identify and predict facilities reinvestment needs, compile facility condition assessment data, develop and manage projects, store utility data, and generate a wide variety of reports at the click of a button.

Based on extensively tested custom algorithms, this Windows-based program tracks, analyzes, and charts capital reinvestment costs and optimal replacement dates, making it possible for managers to create five-, 10- and even 20-year plans-and to communicate these plans effectively to board members and policy makers.

Additionally, it is possible to electronically import monthly utility data and automatically view digitized photographs and CAD drawings.