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SDDOT / Internal Services / Supply Support / Supply Systems Brian Moore, Program Manager Phone: (605) 773-3582 Cell: 280-1454 Tony Wieser, Support Services Phone: (605) 773-3753 Cell: 280-2125 Diane Giesinger, Support Services Phone: (605) 773-3581 System Objectives Provide an order-to-delivery system that is: Sound, with good accountability Economical Provide repair parts and materials: Expediently Efficiently Supply Categories Repair Parts Consumables Fuel Signage Stockpile Materials Tracking and Reporting Administrative Support Responsibilities Collects paperwork and enters supply information pertaining to receipts, issues, and transfers Enter transactions into the Supply System Need information from you: WHO got it? WHAT was it? WHEN was it obtained? WHERE did you get it? WHY did you get it? HOW MUCH did it cost? Supply System Reports Weekly Inventories by Email HM04UR08 Annual Physical Inventory History Reporting via DOT Intranet http://intranet.state.sd.us/applications/HA28ProjectActivity/default.asp DOT-171 - Warehouse Transfer DOT-172 - Accounts Receivable DOT-173 - Warehouse Receipt DOT-177 - Warehouse Issue Forms Page Surplus Procedures 1. Surplus Supply assets of items that: have reached their shelf life expiration date are no longer used by SDDOT 2. Region Storeroom will coordinate 3. Unit or Shop processes a DOT-171 Warehouse Transfer Form / Send items to Region Storeroom Sign Ordering Procedures Maintenance & Sign Shops   1. Send sign order requests to Region Traffic Engineers Region   1. Region Traffic Engineers consolidate orders and forward them to Pheasantland Industries, Sioux Falls, SD Pheasantland Industries   1. Collects orders and produces signs. Region orders received by 12:00pm every Thursday are made that week.   2. Forwards email shipping documents to key personnel every Friday for signs made from orders received by 12:00pm every Thursday.   3. Sioux Falls Traffic Crew pick up finished signs the following Tuesday and store them in the traffic shop. Central Office Internal Services Program   1. Delivery driver picks up new signs at Sioux Falls Traffic every Wednesday and delivers them to Region Parts Rooms or Sign Shops.   2. Internal Services receives email shipping documents and text file transfers every Friday from Pheasantland Industries.   3. Internal Services processes finished signs into maintenance or traffic shop inventories every Monday.   4. Internal Services provides updated inventory reports to Maintenance and Traffic Shop every Wednesday. * Signage quantities on inventory may not reflect the physical on hand quantities due to a delay of sign deliveries from driver. Maintenance Shops   1. Coordinate pick up of finished signs at Region Parts Rooms or Sign Shops Call the SD Dept. of Transportation at 605.773.3753 with questions or comments.

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