Transportation Commission Meeting Minutes
3/26/2009
tc032609.doc
TRANSPORTATION COMMISSION MEETING
March 26, 2009
PIERRE, SOUTH DAKOTA
Present: Ralph Marquardt, Chairman
Rod Fouberg, Member
Bob Benson, Member
John Kranz, Member
Sam Tidball, Member
VIA Phone: Jerry Shoener, Member
Dick Gregerson, Member
Mike Trucano, Member
Absent: Jim Spies, Vice Chairman
Others in Attendance: Bob Mercer, AP, John Rohlf, FHWA, Ted Haeder, First
District, Jeff Wiedow, Hot Springs, SD
DOT Staff: Darin Bergquist, Kevin Tveidt, Kellie Beck, Mike Behm, Bill Nevin, Greg Fuller, Joel Jundt, Dean Van DeWiele, Joel Gengler, Paul Knofczynski, Sam Weisgram, Jason Humphrey, Ryan Johnson, Scott Rabern, Julie Bolding, Kevin Goeden, and Amy Campbell.
Chairman Marquardt called the meeting to order at 9:03 a.m.
Motion by Tidball, seconded by Benson, to approve the March 10, 2009, Conference Call Minutes. Motion carried (all ayes).
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Bill Nevin, Legal Counsel, advised the Commission that that condemnation Resolutions passed by the Commission were up to this point being signed by the Secretary. From here out, they will be signed by the Chairman of the Transportation Commission. This is the result from a recent legal issue.
Bill Nevin, Legal Counsel, updated the Commission on the DM&E Hearing. The final document has been served on all parties and we are currently waiting out the 30 days for finalization.
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Secretary Bergquist discussed the recent blizzard and flooding currently in northern and eastern South Dakota. The Office of Emergency Management has opened the Emergency Operation Center to aid the flood victims.
Secretary Bergquist discussed that the 2009 Legislative season is over except for Monday when they return to Pierre to consider any vetoes issued by the Governor. The four proposed legislative issues by DOT were all passed, including new legislation granting the commission authority to restrict the use of OHVs within the state highway right-of-way. There were no changes passed to the highway funding, either at the local or state level.
Secretary Bergquist discussed an issue brought up at the last meeting regarding how applications to construct approaches for new access points to the state highway are handled. If the request includes a relinquishment of control of access, the Commission is required to approve the relinquishment by the state of the property interest. If the request does not require relinquishment of control of access, a different process is prescribed that includes an administrative hearing before a hearing examiner followed by a possible appeal to circuit court.
Secretary Bergquist discussed where we are in the economic stimulus process and expenditure of those funds. Included within the economic stimulus package for SD is $5.5 million in transportation enhancement funds to be spent on such things as bike paths and walking trails. The Department intends to make recommendations to the Commission at the April 23, 2009 meeting as to projects to be funded through the transportation enhancement funds.
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Scott Rabern, Assistant Construction Engineer, presented the following construction change order for the Aberdeen Region:
ABERDEEN REGION
Project: NH 0212(112)258, Faulk County, PCN 00GW $ (129,305.84)
Contractor: McLaughlin & Schulz, Inc.
Type of Work: Flattening Slopes on Approaches, Grading, Reinforced Concrete Box Culvert, Cold Milling Asphalt Concrete, Asphalt Concrete Resurfacing
Location: US 212 west of Faulkton to Faulkton
Project: NH-EM 0012(120)318, Day County, PCN 00H4 $ (55,309.51)
Contractor: Bituminous Paving, Inc.
Type of Work: Cold Milling Asphalt Concrete, Process in Place Shoulder, & Asphalt Concrete Resurfacing
Location: US 12 eastbound lanes from Andover to west of Bristol
Project: NH 0012(114)344, Day County, PCN 0016 $ (57,965.97)
Contractor: Fred Carlson Company LLC
Type of Work: Cold Milling Asphalt Concrete, PCC Pavement, & Pavement Marking
Location: From 7th Street in Webster to Rush Lake
Scott Rabern, Assistant Construction Engineer, presented the following construction change order for the Mitchell Region:
MITCHELL REGION
Project: IM 0907(73)265, Aurora County, PCN 01G1 $ (64,809.29)
Contractor: Diamond Surface, Inc.
Type of Work: Pavement Restoration
Location: Various routes in the Mitchell Area
Scott Rabern, Assistant Construction Engineer, presented the following construction change order for the Pierre Region:
PIERRE REGION
Project: P 0073(37)78, Haakon County, PCN 003J $ 69,945.93
Contractor: Border States Paving, Inc.
Type of Work: Cold Milling Asphalt Concrete, Asphalt Concrete Resurfacing, Process in Place Surfacing, Slope Flattening, & Research Test Section
Location: SD 73 from I-90 to Philip
Project: P 0044(138)289, Gregory County, PCN 01FW $ (57,569.93)
Contractor: Schweigert Construction, Inc.
Type of Work: Slide Repair
Location: SD 44 west of the Platte - Winner Bridge
Project: NH 0014(145)246, Hughes County, PCN 00HM $ 100,646.56
Contractor: Diamond Surface, Inc.
Type of Work: Concrete Pavement Repair, Dowel Bar Retrofit, PCCP Grinding
Location: US 14 from west of Blunt to east of Blunt
Scott Rabern, Assistant Construction Engineer, presented the following construction change order for the Rapid City Region:
RAPID CITY REGION
Project: NH 0018(96)40, Fall River County, PCN 5952 $ 56,981.62
Contractor: Simon Contractors of SD, Inc.
Type of Work: Cold Milling Asphalt Concrete, Asphalt Concrete Resurfacing, Guardrail Upgrade, Bridge Rail Upgrade
Location: US 18 from US 18/385 junction to 8.8 miles southeast of Maverick Junction & from Hot Springs southeast to the end of the 4-lane
Project: 000I-469, Rapid City Region, PCN I0VG $ (74,967.40)
Contractor: Hilt JH Engineering, Inc.
Type of Work: Guardrail Maintenance at Various Locations in the Rapid City Region (On a Demand Basis)
Location: various locations in the Rapid City region
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Ryan Johnson, Specifications Engineer, presented the Commission with proposed price changes in the Special Provision for Price Schedule for Miscellaneous Items.
Motion by Benson, seconded by Fouberg, to approve the proposed price changes. Motion carried (all ayes).
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Greg Fuller, Director of Operations, presented to the Commission a proposal to name Highway 20 from the junction of US Hwy 83 west of Onaka and continue to the east beyond Cresbard to the junction with US Hwy 281 after Captain Cecil E. Harris.
Motion by Fouberg, seconded by Benson, to approve the proposal to name Highway 20 Cecil E Harris, Captain US Navy, Memorial Highway, from the junction of US Hwy 83 west of Onaka and continue to the east beyond Cresbard to the junction with US Hwy 281. This will be marked by a 60” x 24” highway sign. Motion carried (all ayes).
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Joel Gengler, Right of Way Program Manager, presented the following right-of-way items for Commission consideration:
1. Condemnation – NH 0212(144)154 – PCN 01KJ – Dewey County
In the City of Eagle Butte
A. Parcel 1 – Dale Lesmeister and Kathy Zambo
Motion by Benson, seconded by Kranz, to approve condemnation in Dewey County. Motion carried (all ayes).
Resolution Number 2009-03.01 was approved
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Dean VanDeWiele, Engineering Supervisor, Project Development, presented bids from the March 18 and 25, 2009 bid lettings and a re-award from the March 4, 2009 bid letting.
March 18, 2009
Structure (Twin 12'x8' Precast Box Culvert) & Approach Grading
1 BRF 6351(03), Davison County
Nolz Dragline and Const Inc Sioux Falls, SD $221,298.40
County Road 2 miles west and 4.6 south of Mitchell
Structure & Lake Outlet Repair
2 BRF 5300(06), Hughes County
Prairie Contracting, inc Sioux Falls, SD $578,632.71
Capitol Avenue at the outlet of Capitol Lake in Pierre
Grading, and PCC Pavement
3 IM-PH 2292(83)10, Minnehaha County
T&R Contracting Inc. Sioux Falls, SD $4,483,354.90
Ramps on I90/I229 Interchange, & I229 from I90 south 0.8 miles
Grading & Structures (628' Prestressed Girder Bridge & various Box Culverts)
4 EM 0018(98)44, Fall River County
Heavy Constructors, Inc. Rapid City, SD $11,891,171.00
US18 (2 additional lanes) from Maverick Junction,
south to the Smithwick Road
Modify Irrigation Canal System
5 2009-001, Fall River County
Heavy Constructors, Inc. Rapid City, SD $396,290.54
Adjacent to US18 south of Maverick Junction
Structure & Approach Grading (495' 6 Span Prestressed Girder Bridge)
6 BRF 3103(01), Lincoln County
Grangaard Construction Inc Watertown, SD $2,385,002.04
County Road over the Big Sioux River at the Iowa State Line
Cold Milling Asphalt Concrete, Asphalt Concrete Resurfacing, & Repair Bridge
Approach Slabs
7 P 0048(07)371, Union County
McLaughlin & Schulz, Inc. Marshall, MN $2,067,185.86
SD48 from I29 west of Spink, east to the Big Sioux River
Cold Milling Asphalt Concrete, Asphalt Concrete Resurfacing & Mainline Pipe Repair
8 P 0034(129)213, Hughes County
Spencer Quarries Incorporated Spencer, SD $2,660,676.21
SD34 from the Farm Island road to east of the twin bridges east of Pierre
Asphalt Surface Treatment (Chip Seal)
9 P 0022(32), Bon Homme, Hutchinson, Lake, Turner, Union, Yankton County
The Road Guy Construction Co Inc Yankton, Sd $2,330,568.82
Various Locations in the Sioux Falls and Yankton Areas
Asphalt Surface Treatment (Chip Seal)
10 P 0031(18), Haakon, Hughes, Stanley, Ziebach County
The Road Guy Construction Co Inc Yankton, Sd $1,126,233.15
Various Locations in the Pierre Area
Asphalt Surface Treatment
11 P 0271(02)166, P 0032(06), Walworth County
Jensen Rock & Sand Inc. Mobridge SD $2,966,917.90
SD271 from SD130 at Java to the Campbell County Line &
Various locations in the Mobridge Area
Asphalt Concrete Crack Sealing
12 P 0012(142), Brookings, Kingsbury County
Roadway Services, Inc. Fargo, ND $43,779.72
Various Locations in the Watertown Area
Asphalt Concrete Crack Sealing
13 P 0022(33), IM 0291(116)47, Bon Homme, Lincoln, Minnehaha County
Highway Improvement, inc. Sioux Falls, SD $267,085.00
Various Location in the Sioux Falls and Yankton Areas
Grading, Curb & Gutter, Traffic Signal, & PCC Pavement
14 IM 0291(115)0, Union County
D & G Concrete Construction, Inc. Sioux Falls, SD $241,440.35
I29 at Exit 1 (Dakota Dunes)
Motion by Kranz, seconded by Fouberg, to award projects 2, 3, 4, 5, 6, 8, 9, 10, 11, 12, & 14 to the low bidder subject to submittal of necessary concurrences and good faith effort documentation. Motion carried (all ayes).
Motion by Tidball, seconded by Benson, to award projects 1, 7, & 13 to the low bidder subject to necessary concurrences. Motion carried (all ayes).
March 25, 2009
Nonreinforced PCC Pavement, Ramp & Crossroad Overlays, and Guardrail
1 ES 0291(101)37, Union County
Upper Plains Contracting, Inc. Aberdeen, SD $8,180,087.08
I29 NBL from south of Volin (Exit 38), north 9.5 miles
to just south of Beresford (Exit 47)
Asphalt Concrete Resurfacing & Guardrail
2 ES 1804(08)112, Charles Mix County
Spencer Quarries Incorporated Spencer, SD $1,474,476.65
SD1804 from SD44, south 8 miles
Cold Milling Asphalt Concrete & Asphalt Concrete Resurfacing
3 ES 0034(132)126, Haakon County
Asphalt Paving & Materials Co Huron, SD $2,535,768.49
SD34 from east of the Cheyenne River to near the SD73 east junction
Motion by Fouberg, seconded by Kranz, to award projects 1, 2, & 3 to the low bidder subject to submittal necessary concurrences and good faith effort documentation. Motion carried (all ayes).
March 4, 2009
Asphalt Concrete Crack Sealing
10 P 0021(88), Charles Mix, Sanborn County
Roadway Services Inc, Fargo, ND $84,360.45
Various Locations in the Mitchell Area
Project 10 from the March 4, 2009 letting was let pending good faith effort documentation. Lack of DBE solicitation which is required by contract was not met and therefore awarded to the second low responsive bidder; Roadway Services, Inc.
Motion by Benson, seconded by Fouberg, to award project 10 to the second low responsive bidder. Motion carried (all ayes).
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Mike Behm, Assistant Director of Planning & Engineering, presented the 2009-2013 Statewide Transportation Improvement Program Revisions 09-019, 09-020, 09-021, 09-022, 09-024, 09-025, 09-026, 09-027, and 09-028 to the Commission for their approval.
Discussion was raised on Program Revision 09-024. Jeff Wiedow, landowner from Hot Springs, SD, addressed the Commission. Mr. Wiedow advised the Commission he was not opposed to this project, but has concerns for safety of the project. He requests the DOT re-look at this design for this project and consider re-designing the intersection. The proposed intersection aligns up to his house and driveway and a concrete wall will be place right in front of his house. He advises this is not safe for himself or others using this intersection. He would like to ask for a public meeting, and notification of such, and a possible re-design of this intersection. Mike Behm advised we will keep in touch with the landowners and re-look at this intersection by a public meeting and design review.
Motion by Benson, seconded by Fouberg, to approve the 2009-20013 Statewide Transportation Improvement Program Revisions 09-024. Motion carried (all ayes).
Motion by Kranz, seconded by Tidball, to approve the 2009-20013 Statewide Transportation Improvement Program Revisions 09-019, 09-020, 09-021, 09-022, 09-025, 09-026, 09-027, and 09-028. Motion carried (all ayes).
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Joel Jundt, Director, Division of Planning and Engineering, presented the Commission with changes to the Brookings County Highway System and Haakon County Highway System. The description of these routes are as follows:
Brookings County, add 34th Avenue. Legal description is as follows: The section line road beginning at the NW corner of section 32,T110, R49 west of the 5th P.M. Brookings County South Dakota and progressing south along the west section line of such section for a distance of 1 mile to the SW corner of such section. The section line road beginning at the NW corner of section 5, T109, R49 west of the 5th P.M. Brookings County, South Dakota and progressing south along the west section line of such section for a distance of 1 mile to the SW corner of such section.
Haakon County, delete Unknown named highway. Legal description is as follows: Starting at the midsection of T1N, R20E, Section 25, then heading southeast approximately 1.547 miles to the midpoint of T1N, R21E, Section 30.
Haakon County, add 234th Street. Legal description is as follows: Starting at the midsection of T1N, R21E, section 30, then heading west approximately 0.953 miles to the intersection of SD73 at the quarter section of T1N, R20E, section 25.
Motion by Tidball, seconded by Benson, to approve changes to the Brookings and Haakon County Highway Systems. Motion carried (all ayes).
Resolution Numbers 2009-03.02 and 2009-03.03 were approved
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Commissioner Gregerson asked if we could present an informational item at the next Commission meeting regarding the Department’s MDSS Winter Maintenance System.
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There being no further business, at the hour of 10:39 a.m. the Transportation Commission adjourned.
Submitted by
Amy Campbell Approved by
Darin Bergquist
Secretary
The next scheduled meeting is April 23, 2009, at 9 a.m., in the DOT Commission Room.
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